Specific Conditions of FITUR

Commitment

The presentation and signature of the exhibitor application form constitutes an irrevocable commitment on the part of the applicant and entails the full acceptance of the General Rules of Participation of IFEMA, the technical appendices, as well as the Specific Conditions for FITUR 2018, and any other provisions of a general or specific nature which may be established by the exhibition organisers.

Attend to your stand

The exhibitor is obliged to man his stand for the entire exhibition period, i.e. from Wednesday 17th  to Sunday 21st January 2018, during the opening hours for trade visitors and public. Non fulfilment of this rule may result in the loss of priority on the booked space for subsequent stagings.

Musical Performances

Performance of music or folkloric shows in the stands or communal areas is prohibited during FITUR’s trade visitor days. The introduction of musical instruments into the venue will also be forbidden during this period. Music shows may nonetheless take place at the exhibitors stand on Saturday 20th and Sunday 21st January 2018. Failure to comply with this rule shall result in a 300 € fine.

Sound Equipment

The use of sound equipment is strictly forbidden, unless the listening area is limited to within the stand’s perimeter and no disturbance is caused to other exhibitors and/or visitors. The maximum authorised sound level is 60 decibels. Breach of this rule will mean the immediate cut of electric power supply and may result in the loss of priority on the booked space for subsequent stagings. Special attention should also be paid to the distribution of promotional items which may cause unnecessary noise on trade visitor days.

Promotional Activities

Promotional activities, distribution and exhibition of samples, brochures, flyers and promotional items of all kinds may only be carried out on the exhibitor’s stand.

In order to avoid any type of conflict or dispute, exhibitors and co-exhibitors taking part at FITUR shall not be allowed to present any kind of advertising at their stands or at the IFEMA exhibition centre, in any format whatsoever (leaflets, videos, photographs, symbols, etc.), relating either directly or indirectly to territories that are subject to a territorial dispute with other countries taking part at the trade fair, if said dispute has not been resolved when FITUR takes place.

Breach of this regulation may lead to the removal of said advertising on the part of FITUR’s organisers.

Meetings and Conferences

Professional meetings, press conferences and any other activities may take place within the exhibition venue only with the prior knowledge of the exhibition management team and may only be organised by exhibitors and co-exhibitors authorised by the stand-holder.

For press conferences please contact:
IFEMA-Press Management (prensa@ifema.es).

Please contact the Convention Centre for room rates and availability:
(convenciones@ifema.es).

Wi-Fi Access Points

It is expressly prohibited for exhibitors to install Wi-Fi access points, whether for connecting to the INTERNET or for other functions. This is in order to avoid interference problems for the points which Exhibitors might install independently and for the IFEMA access points. Said interference could cause the existing Wi-Fi networks to not work properly. For further information you may read the General Rules for exhibitor participation in fairs organized by Ifema (Article 33).

Catering

Exhibitors who require catering during the exhibition, should request a permit from the Security and Internal Services Department via the Access for Catering Form available at www.fituronline.com. This should be sent to: catering@ifema.es.

Contracting of Services by Co-exhibitors

The contracting of any service, as well as the performance of any activity on the part of a co-exhibiting company will require prior written authorization from the stand holder. The latter is liable for any costs incurred by its co-exhibitors resulting from their participation in the show if not paid by the co-exhibitors.

Access on Professional Days

Entrance will not be granted to members of the general public who cannot provide proof of belonging to any of the professional bodies participating at the trade fair during trade visitor days. This rule applies for exhibitors and visitors, even if they hold an official invitation or badge.

Entrance/Withdrawal of Materials

Exhibitors who wish to enter/withdraw any materials or items during the course of the exhibition should request a specific permit from the Exhibition Services Department.

Build-up of stands and Entrance of Merchandise

Build-up will take place from 10th to 16th January 8.30 a.m. to 9.30 p.m.

Exhibitors may unload merchandise and decoration material on 16th January from 8.30 a.m. to midnight.

Breakdown of stands and Removal of Merchandise

Removal of Merchandise and decoration material shall take place only on 21st January 2018 from 6.30 p.m. to midnight. At this time, exhibitors may remove from their stands any materials displayed there; we recommend that this be done for security reasons.

Breakdown of stands will take place on 22nd and 23rd January from 8.30 a.m. to 9.30 p.m. and 24th January from 8.30 a.m. to 3 p.m.

Contradeals

Exhibitors who participate in a contradeal with FITUR 2018 may not include co-exhibiting companies at their stands, in accordance with the provisions set out in the IFEMA’s General Rules of Participation.

General Rules

Specific Conditions of FITUR 2018